Our client is recruiting for a capable administrator to join the team ASAP to support the onboarding and compliance process for new starters. You will be a key player in the HR and compliance team, handling everything from pre-employment checks to document verification. You will be highly organised, detail-driven and confident in communication.
Administrator Duties
- Receive and process new hire information following offer acceptance from the Recruitment Coordinator.
- Review candidate CVs, application forms, and identification documents to begin the onboarding file.
- Initiate and track DBS (Disclosure and Barring Service) applications.
- Identify and obtain necessary references, including most recent, previous, character references – potentially going back up to 20 years for certain roles.
- Chase references via email and phone and verify all written references verbally.
- Investigate and confirm employment from companies that have ceased trading (e.g., using Companies House).
- Request and verify copies of relevant qualifications; liaise with universities or institutions where needed.
- Arrange and obtain overseas police checks for candidates who have lived or worked abroad.
- Maintain a detailed onboarding tracker using Microsoft Excel and other internal systems.
- Meet with new starters during their induction week to finalise missing documents and ensure full compliance, using a firm and professional approach.
Skills and Experience required:
- Strong attention to detail and organisational skills.
- Confident communicator – both written and verbal.
- Able to remain calm but assertive when chasing outstanding information.
- Comfortable managing multiple onboarding cases simultaneously.
- Proficient in Microsoft Excel and general administrative tools.
- Experience in compliance or HR administration is desirable but not essential.
The application process:
Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity.
We will carefully consider your details and advise you if we’re able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you’re not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.
